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Board Secretary & Senior Legal Advisor

Reference:
JOB-716
Sector:
Board Secretary, Legal , Legal Counsel, Legal Manager
Salary:
AED40,000 to AED48,000 Per Month
Town/City:
Dubai
Contract Type:
Permanent

An exciting opportunity has arisen to work for a leading diversified investment group in Dubai.

Job Description:

The Board Secretary is a qualified Lawyer appointed by the Board with principal role of advising the Board and Chair on legal and governance matters affecting the Company's operations. He/She will also assist the Legal Department on transactions.

Principal Accountabilities:

  • Understand and interpret the requirements of the Memorandum and Articles of Association of The Company and ensure compliance with the Commercial Companies Law.
  • Ensure that The Company complies with its governing Memorandum and Articles of Association.
  • Review the Company's Articles of Association and any by-laws as required to ensure their continued adequacy and relevance, and provide recommendations to the Board on necessary revisions
  • Prime responsibility for organising and assisting in Board Meetings, Board Sub Committees, Annual General Meetings and Extraordinary General Meetings. The Board Secretary will be involved in:
  • Preparing the meeting agenda with the Chairman and the relevant Senior Management personnel;
  • Issuing notice of meetings and agenda to directors, committee members and shareholders, applicable;
  • Circulating papers /discussion packs to Board and sub-committees;
  • Attending the Board, AGM, EGM and sub-committees meetings;
  • Marking attendance and ensuring quorum is met;
  • Recording and maintaining minutes of meetings and circular resolutions;
  • Ensuring that voting rights are exercised correctly; 
  • Ensuring the meeting flows effectively;
  • Providing advice to the Chairman and Directors on matters of governance; and
  • Recording the decisions of the Board, ensuring that the decisions are relayed to Management to act upon.
  • Review and keep up-to-date on developments in corporate governance and promote strong corporate governance practices throughout The Company.
  • Maintain and updated Directors' Induction pack and Directors' Handbook.
  • Advise and assist Directors with respect to their duties and responsibilities.
  • Facilitate the orientation and ongoing education of directors and maintain record of Directors training held accordingly.
  • Act as Board Chairman's confidant.
  • Receive and distribute official correspondence received by The Company at its registered office.
  • Co-ordinate circulation of written Board resolutions and minutes of meetings for signatures of respective members.
  • Arrange the distribution of The Company's Annual report to Shareholders.
  • Maintain the statutory registers of The Company.
  • Maintain custody and monitor use of the corporate seal.
  • Preparation and submission of the Annual Returns.
  • Ensure that statutory forms are filed promptly.
  • Facilitate inspection of statutory records, minutes of meetings etc. (regulatory inspection, external and internal audits etc.)
  • Carry out any other appropriate duties and responsibilities as may be assigned by the Board, Board Chair, a Board Committee, Committee Chair or the MD. 

Education and/or Experience:

  • Bachelors in Law
  • Min 8 years PQE experience
  • Extensive experience and knowledge of UAE Law  - Corporate Commercial law
  • Fluent in Arabic & English (ESSENTIAL)
  • Strong business commercial acumen 

We apologise that we cannot reply to everybody however we do guarantee that we look at every application. If you haven’t had a response from us within 7 days, you can assume you haven’t been successful on this occasion. (JC)