Welcome to Inspire Selection
 

Admin & HR Assistant

Reference:
VAC-1314
Sector:
Admin, Secretarial & PA , Administrator, Executive Assistant
Salary:
AED11,000 to AED15,000 Per Month
Benefits:
Schooling, Visa, Medical Insurance
Town/City:
Dubai, UAE
Contract Type:
Temporary

Our multinational client in the DIFC is seeking an Arabic admin assistant to help with HR and general administration

Please note this is a 12 month contract only. Candidates should not expect this will go permanent

Responsibilities:

  • Coordinates e-mail flow administration, sending/receiving faxes, composing correspondence, preparing mailings, compiling documents, fielding incoming phone calls, and receiving and sorting mail
  • Prepares documents, reports and presentations
  • Coordinates small projects that support the work of individuals or groups assigned, which involves collecting information, performing research, and planning events, meetings, social gatherings
  • Facilitates schedules and travel for individuals or groups supported, which includes tracking schedules and keeping calendars up-to-date, making travel arrangements, preparing expense books and expense reports, and processing invoices, as necessary
  • Scheduling meeting rooms, dealing with cleaning crews, keeping keys of offices and facility, ordering office supplies, dealing with vendors, and greeting visitors
  • Assists with HR administration.  Administration may include following-up on sickness, vacation and overtime; preparing information for payroll external subcontractor; Maintains updated personnel files on each employee
  • Works with managers to develop and maintain job descriptions
  • Provides recruiting assistance for managers including, but not limited to, ensuring the position has been approved, tracking position openings and personnel changes, coordinating internal and external postings, developing job ads, evaluating applications and resumes to determine qualifications, setting-up interview schedules, coordinating employee relocation needs and conducting new hire orientation
  • Assists with visa process, work permit, housing search/negotiations, car allowances, schooling information, local market survey, etc

Skills & Knowledge Required:

  • Arabic native speakers only
  • Knowledge of domestic and international travel services as well as scheduling techniques and guidelines involving expense reporting
  • Working knowledge of word processing and spreadsheet applications
  • Knowledge of English grammar, punctuation and spelling
  • Knowledge of various countries’ labour laws and regulations governing the Human Resources function
  • Knowledge of Human resources policies, practices, and procedures

Education/Experience: 

  • Requires a High School Diploma
  • Minimum of 5 years experience in a secretarial, administrative role is recommended

Thank you for your interest. All applications are viewed and evaluated according to the role requirements. We aim to contact shortlisted candidates within 2 weeks. As we often receive a high volume of applications, we are unable to reply to everyone. If you have not heard back from us within 2 weeks, please consider your application unsuccessful. (LV)