Welcome to Inspire Selection

Legal Secretary

Legal , Legal Secretary
AED15,000 to AED19,000 Per Month
Dubai, UAE
Contract Type:

An exciting opportunity has arisen to work for a leading regional law firm

Job Summary:

Supporting a small team of lawyers, 2 partners and 3 Associates with general secretarial and legal administrative duties, diary management, travel and ad hoc research

Role & Responsibilities:

  • Maintaining office systems, including data management and electronic filing of documents
  • Provide wide range of complex office administration and executive support to the management
  • Liaising with in-house lawyers, PRO and Paralegals to follow up on queries regarding client files, including chasing and administering any required documentation
  • File and retrieve corporate/personal documents, records, and reports and Secures information by completing data base backups
  • Arrange billing information, documents sent for translation and completing documents for client or company registrations
  • Preparing correspondence and documents before client meetings
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Drafting Business Letters, Emails, Proofreading all the Legal Service Agreements and POA’s
  • Taking notes at meetings and to provide general assistance during meetings and presentations
  • Screening phone calls, enquiries and requests, and handling them appropriately
  • Organizing and maintaining team diary arrangements including calendars and any appointments
  • Manage Hotel Bookings, Travel arrangements and Itineraries
  • Organizing and maintaining CRM, Client’s folders, deal information and maintain client billing data
  • Dealing with incoming email, faxes and post, often corresponding on behalf of team members
  • Provide general administrative assistance - scanning, photocopying, sending documents thru fax and courier documents, as required
  • Managing Lead Generation, Research and Evaluation of companies (Prospecting) when required
  • Arranging and organizing meetings for the Lawyers through direct contact with clients
  • Sending proposals, agreements (as approved by partners), receipts and invoices and letters to the client
  • Be able to work independently or as a part of the team and carry out all duties on a timely manner

Experience Required:

  • 4-7 years experience working in a similar legal secretary position
  • Law firm experience essential
  • Excellent English language skills essential
  • Arabic would be beneficial but not essential
  • Articulate, well presented, Hard-working
  • Able to communicate effectively with staff at all levels
  • Proficient in (Able to use confidently in a professional work capacity) Microsoft Outlook, Word, & Excel, PowerPoint
  • Able to work in a fast paced, changing business environment

Thank you for your interest. All applications are viewed and evaluated according to the role requirements. We aim to contact shortlisted candidates within 2 weeks. As we often receive a high volume of applications, we are unable to reply to everyone. If you have not heard back from us within 2 weeks, please consider your application unsuccessful. (JC)